Experience
- Proficiency in English; French is a plus
- Politeness, good organizational skills, reliability, and attention to detail
- Flexibility and honesty
- Experience in a similar position is valued
- Strong computer skills
- Management/supervisory experience
- Knowledge of health standards and HACCP required
Skills & Knowledge
- Ability to work with people at all levels in the organization, supporting teamwork
- Strong communication skills, both verbal and written
- Excellent organizational skills with the ability to plan, organize, and analyze to achieve successful results
- Strong analytical and problem-solving skills
- Positive attitude
- Ability to handle multiple tasks and priorities, proactive in planning with the team to understand daily priorities, resources, and goals
Education
- Desirable: Book-keeping or accounting background
ESSENTIAL FUNCTIONS
General Responsibilities
- Ensure all items from vendors are accurately and timely posted into Birchstreet as required by the business.
- Conduct price studies independently.
- Prepare and fill reports needed by Procurement or Accounting.
- Communicate effectively with vendors and the Operations Team to gather information.
- Provide reporting information and supporting documentation as needed by the business.
- Assist and support the Operations, Procurement, and Accounting Teams.
- Assist in developing and monitoring key internal controls to ensure adherence to management policies and procedures.
Function and Responsibilities
- Inventory goods and products and manage stock.
- Anticipate and reorder products before stock runs out.
- Request quotes from suppliers.
- Maintain relationships with colleagues to understand their needs and priorities.
- Monitor compliance with the allocated procurement budget.
- Ensure timely delivery.
- Control the quantity and quality of products, food items, and other goods.
- Distribute products in F&B services.
- Keep records of orders.
- Maintain regular presence according to MVW standards, based on hotel needs.
- Maintain high standards of presentation and dress, including wearing a uniform and badge.
- Comply with MVW standards and regulations to ensure a safe and efficient work environment.
- Use existing programs for invoice transmission and daily/periodic maintenance of supply costs.
- Maintain an up-to-date entry control log.
- Report to the manager in case of purchasing process issues.
- Check receipt invoices against orders to ensure quality, weight, and specifications.
- Enforce the First-in/First-out procedure to ensure proper rotation of perishable goods.
- Conduct end-of-period inventories according to Food and Beverage and accounting SOP standards.
- Carry out or delegate daily administrative, organizational, and health tasks.
Inventory Management
- Receiving Deliveries: Check and sign for deliveries, ensuring received goods match purchase orders.
- Inspecting Goods: Examine deliveries for damage or discrepancies and report any issues.
- Storing Items: Organize and store received goods, ensuring proper labeling for easy access.
- Condition of Stores: Implement and control access to stores.
- Inventory Tracking: Maintain accurate records of inventory levels, enter data into inventory management systems, and perform regular stock checks.
Stock Control
- Replenishing Supplies: Monitor stock levels and reorder necessary items before they run out.
- Issuing Supplies: Dispense supplies to hotel departments as requested and record transactions.
- Managing Stock Rotation: Implement first-in, first-out (FIFO) procedures to minimize waste and ensure freshness of perishable items.
Documentation and Reporting
- Maintaining Records: Keep detailed records of all transactions, including receipts, issuance, and transfers of inventory.
- Reporting: Prepare inventory reports for management, highlighting issues like low stock levels, discrepancies, or potential improvements.
Organization and Cleanliness
- Organizing the Storeroom: Keep the storeroom clean, organized, and free of hazards.
- Labeling: Ensure all items are clearly labeled with accurate descriptions, dates, and stock levels.
Coordination and Communication
- Liaising with Suppliers: Communicate with suppliers regarding orders, deliveries, and any issues.
- Coordinating with Departments: Work closely with other hotel departments to understand their inventory needs and ensure timely provision of supplies.
Compliance and Safety
- Following Procedures: Adhere to hotel policies and procedures regarding inventory management and storage.
- Health and Safety Compliance: Ensure all storage practices comply with health and safety regulations and MVW policies, particularly for food and hazardous materials.
Miscellaneous Duties
- Assisting with Audits: Participate in periodic inventory audits and assist auditors with necessary information.
- Training Staff: Train new or junior staff on storeroom procedures and inventory management systems.
EMPLOYEE RESPONSIBILITIES AND EXPECTATIONS
- Safety Standards: Enforce safety standards at all times to ensure a safe working environment. Department Meetings: Attend department meetings regularly.
- Issue Reporting: Inform the manager promptly of any delicate or sensitive issues.
- Break Times: Respect required break times.
- Work Schedule: Be able to work any time slot, including weekends and holidays.
- Resort Practices and Procedures: Adhere to resort practices and internal procedures.
- Presentation Standards: Ensure appropriate clothing style and comply with MVW presentation standards.
- Daily Training: Attend and facilitate the '15-Minutes Training' daily.
- Performance Standards: Apply the 25 Performance Standards daily.
- Communication: Develop and maintain positive communication with colleagues, managers, and other hotel departments.
- Flexibility: Be flexible to assist other departments as needed, subject to manager approval.
- Request Handling: Forward all requests to the appropriate department or individual promptly.
- Additional Tasks: Perform any other tasks as requested to support the smooth operation of the resort.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
