POSITION: Purchasing System Data Account Clerk
DEPARTMENT: Procurement
REPORTS TO: AD Procurement APEME
WORKING RELATIONSHIPS: Operations, Purchasing, shared services associates, Statutory department team members, Finance & Accounting associates.
JOB SUMMARY
The BSS Data Account Clerk main function will be to gather information from vendors and Operations Team and process this data into Purchasing System providing services to the business in the resorts of Marbella, Mallorca, Playa Andaluza, Paris and 47PS. These services will include, but not limited to; gather products/vendors information in timely manner; ensure correct information is input in Purchasing with the guidance of Procurement and AP Team; monitoring Purchasing process to report and correct as per Procurement guidance; and provide any documentation support that might be needed for internal and external audits and controls assessments and tax and Operations requirements.
Also, reporting tool for special projects with Power-Bi and Power Point
CANDIDATE PROFILE
Experience
- Have previous working experience in similar finance and accounting functions.
- Have knowledge of the Plan General de Contabilidad.
- Have previous knowledge in accounting systems.
- English & Spanish; French is a plus
- Power-BI
Skills & Knowledge
- Ability to work with people at all levels in the organization, supports teamwork and works well in a team environment
- Communication skills, ability to communicate clearly and effectively
- Organizational skills, ability to plan, organize and analyze to achieve successful results
- Analytical skills
- Problem solving skills,
- Positive attitude
- Ability to handle multiple tasks, priorities and reporting lines, proactive in planning with team to understand daily priorities, resources and goals
Education or Certification
- Desirable: Book-keeping or accounting background.
- Data science
Essential Functions
General
- Ensure all items from vendors are input in Purchasing are posted accurately and timely as required by the business.
- Prepare Order guides as per Operations needs with the guidance and approval of Regional Procurement
- Prepare and fill any report that Procurement or Accounting might need.
- Be in contact with vendors and Ops Team to gather the information correctly.
- Monitoring Purchasing process together with Ops, Procurement and AP Team, for reporting purposes.
- Be responsible for providing reporting information and supporting documentation on his/her area as needed by the business, internal and external audits, tax audits and any other requirement.
- Assist and support the rest of the Ops, Procurement and Accounting Team.
- Assist in the development and monitoring of key internal controls to ensure adherence to management policies and procedures.
Other
- The person will need to be flexible as the role will be adapted to suit the needs of the business and the changing environment.
- Person may be required to prepare reporting with Power Bi and Power Points in relation to special projects.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
