OVERALL RESPONSIBILITY:
To provide support to the Human Resources Department in order to achieve maximum efficiency and associate satisfaction.
REPORTS TO: Area Director HR Ireland, UK, France and UAE
JOB FUNCTIONS WITH PRIME RESPONSIBILITIES:
Recruitment and Selection:
- Responsible for liaising with Managers and Directors to gather information relating to recruitment needs for positions and posting of all positions accordingly.
- Conduct interviews, references with previous employers, send job offer to agency/candidate, draw up offer letters, standard contracts and ensure relevant documentation for all new starters are signed accordingly.
Reporting and Systems:
- Extract and analysis data from the HR system e.g. attendance reports, training data etc. and provide key HR Metrics as required.
- Maintain Workday and HR Systems promptly and accurately to ensure precise data reporting including management for all leaves of absences.
Employee orientation, development, and training:
- Review and manage new starter and leaver processes by ensuring all documentation is completed, conduct 6 weeks job chat, risk assessments and leaver process e.g. exit interviews etc.
- Carry out Company Induction Programme within specified timeline.
- Carry out ad-hoc training required to managers and non-management.
- In conjunction with the continuous performance process, engage with relevant managers to ensure goal setting and review process completion and collate and manage learning & development matrix.
Payroll, Benefits, General Administration:
- Accurately record and submit all payroll changes for the Cork office
- Conduct monthly check of Time and Attendance and assist with approving payroll. In the absence of the ADHR approve payroll.
- Arrange for Associates to register for benefits e.g. Healthcare, discount card, pension, life assurance etc and issue the quarterly Benefits Newsletter for the Cork Office.
- Maintain and update filing systems on a regular basis and ensure all documentation is kept confidential as required.
- Responsible for administrative duties within the HR department e.g. proof of employment letters etc.
- Review and update LSOP’s based on Irish legislation and execute these policies accordingly.
- Suggest and implement new policies and procedures to continuously improve efficiencies across the Cork office and to improve employee experience and engagement.
- Assist with compensation queries by conducting market research.
- Actively Promote employee wellbeing programmes and initiatives including recognition awards.
Employee Relations:
- Liaise and support all associates and managers through counselling and advising. Assist with promoting and driving the company values and culture.
- In conjunction with the ADHR advise and assist managers in all Disciplinary and Grievance Situations. Provide guidance to management on employee related issues.
- Provide guidance and support to associates on HR queries in line with Company policy, legislation, and best practice.
Europe Middle East Asia Pacific (EMEAP) Human Resources:
- Administer APEME projects for the VP HR APEME. Liaise with APEME HR departments to coordinate exercises such as LEAD training, APEME headcount reports, ITEX reports etc.
Communication:
- Communicate and update all associates both written, verbally and via noticeboards of relevant company information.
- Conduct leader meetings and attend departmental monthly meetings to cascade HR related topics.
Other Duties:
- Provide coverage when necessary for the MVW Receptionist.
- Support the ADHR with all company Health and Safety aspects, ensuring adherence at all times.
Candidate Requirements:
- 3rd level qualification in HR and / or CIPD qualification required.
- Minimum of three years relevant HR generalist experience.
- Strong HR Systems knowledge specifically Workday and working knowledge of Time & Attendance systems is a key advantage.
- Ability to effectively manage completing priorities in a fast-paced environment.
- Proven ability in building collaborative relationships with all internal stakeholders and ability to influence and strong decision making.
- Demonstrate resilience and flexibility to adapt quickly to changing business priorities and demands.
- Working knowledge of Irish employment legislation and awareness of HR best practices
Other:
- Fluent English essential.
- Perform other related tasks as assigned by management.
- Comply with MVW polices and procedures.
- Maintain an attitude and commitment to provide excellent service to all customers and associates. Respond sensitively to the needs and feelings of others, regardless of status of position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
- Maintain computer systems knowledge (Outlook, Word, Excel, PowerPoint etc).
- Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times.
- Work as a team, supporting the needs within that team and those of the business at all times.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
