I.) Overall Responsibilities:
- Assists Food & Beverage in all aspects of Administrative Tasks.
- Ensures accurate administration of all invoices and adherence to proper bookkeeping procedures.
- Receiving and closing Purchase Orders in BirchStreet. Manage of problems with suppliers (delivery notes, rebates, search for new items or lower cost substitutes).
- Match item amount / price with order guide in BirchStreet
- Maintains inventory controls for proper pricing on inventory sheets, Use Records, costing sheets etc.
- Record items, batch, date, and delivery note numbers, traceability of kitchen delivery notes. According to Spanish Health Authorities and Brand-Standard.
- Assist with the time and attendance control in workday for F&B
- Interacts with outlet staff/management and vendors.
- Maintain control on specials offers, discounts, sales promotions, breakfast rate included.
- Prepares letters, memos and other documents using Microsoft Office, database, or presentation software.
- POS system Pit stop to order the new buttons or menu updates for squirrel, VAT (IVA) control, EID issues.
II.) Job Qualifications:
- Strong organizational skills.
- Professional who takes initiative, can work with little supervision.
- In position of “Carnet de Manipuladores de Alimentos”.
- Be a good team player.
- Working knowledge of Spanish and English.
- Strong knowledge of bookkeeping and food specifications.
- Above average computer proficiency.
- Good negotiation skills and personal integrity.
- High School Diploma or equivalent, College degree preferred
III.) Essential Job Functions:
- Spot check that all entering goods from vendors are in accordance with Local Authorities, Marriott’s sanitation, and quality standards.
- Ensure F&B associates are following the proper food handling and storage procedures.
- Ensures F&B associates are following proper hygiene and cleanliness off all food areas.
- Be knowledgeable of C-7 sheet and spillage sheet.
- Coordinate F&B inventory taken for accounting closings.
- Attended Accounting department monthly meetings.
- Attended F&B Meetings and assists in conducting them.
- Demonstrates self-confidence, energy and enthusiasm.
- Presents ideas, expectations, and information in a concise, well-organized way.
Policies and procedures
- Maintains the confidentiality of proprietary materials and information.
- Protects the privacy and security of guests and co-workers.
- Follows company and department policies and procedures.
- Ensures uniform, name tag, and personal appearance are clean, hygienic, professional, and comply with company policies and procedures.
- Performs other reasonable job duties as requested by supervisors.
Communication
- Answers phones using proper etiquette, including answering the phone within 3 rings, answering with a smile in voice, using caller's name, transferring calls to the appropriate person/department, requesting permission before putting the caller on hold, taking and relaying messages, and allow the caller to end the call.
- Speak to guests and co-workers using clear, appropriate, and professional language.
- Prepares and reviews written documents (e.g., journal records, business letters, memoranda, reports), including reviewing and editing written information to ensure accuracy and completeness.
- Communicates efficiently with others to exchange information effectively.
Safety & Security
- Report work-related accidents or other injuries immediately to the manager/supervisor.
- Follows company and department safety and security policies and procedures to ensure a clean, safe and secure environment.
Working with others
- Supports all co-workers and treats them with dignity and respect.
- Develops and maintains positive and productive working relationships with other associates and departments.
Partners with and helps others promote a teamwork environment and achieve common goals.
- Handles sensitive matters with associates and/or guests with tact, respect, diplomacy and confidentiality.
- Foster an inclusive, diverse, and caring work environment
Marginal Job Functions:
- To perform all reasonable tasks as required by Resort Management as business demands.
Physical Job Requirements:
- Walking and working outside air-controlled areas.
- Enters and locates work-related information using computers and/or point-of-sale systems.
- Lifting up to 20 kg.
- Maintain a neat and professional appearance at all times.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
