Executive Assistant M&S in Marriott's Phuket Beach Club at MVW call center

Job Description

JOB SUMMARY

The Executive Assistant M&S will be responsible for all facets of administrative support RVP M&S APEME for the Sales & Marketing Management team including phone support, filing, organizing, and ordering supplies. The role is also responsible for the creation and updating of Sales & Marketing reports, presentation and etc. for the APEME Region. Including gathering data pertaining to key performance metrics from various sources and compiling into key management reports for the marketing leadership team. Reporting responsibilities will require proficiency with Microsoft Excel and Microsoft Access.

CORE WORK ACTIVITIES

Provide administrative support to Sales & Marketing Management including, phone support, filing, organizing, travel coordination, ordering supplies, etc. Process paperwork such as Purchase Orders, Payables, Expense Reports and other workflow items as directed by Management. Assist in coordination of facilities needs such as working with contractors to ensure repairs and cleaning are completed in a timely manner. Create reports using Microsoft Excel and Microsoft Access with direction from Sales & Marketing Management. Complete and distribute reports to Sales & Marketing leadership team on daily, weekly and period basis. Ensure accuracy of all Sales & Marketing reporting by ensuring proper data sources are used and that reporting spreadsheets function properly.

Complete administrative tasks as may be directed by Management.

CANDIDATE PROFILE 

Education and Experience

• Minimum 3 years’ experience in an administrative or reporting field
• Proficiency in English language
• Proficiency in English grammar
• Experience in providing C- and/or EVP-level support
• Experience with executive schedule management
• Executive gatekeeper skills
• Must be a clear and effective communicator
• Strong in confidentiality, confidential matters
• Be able to communicate deliverables to those in the field for execution.
• Proactive – must know what priority is – being able to identify action items (especially when 5/more things happening at once)
• Anticipatory – must become adept at anticipating my needs to ensure efficient execution
• Be able to create and foster working relationships with senior leadership, my direct reports and staff – liaison
• Strong business acumen with understanding of organizational environment’s impact on project success

COMPETENCIES - Fundamental competencies required for accomplishing basic work activities

CRITICAL COMPETENCIES

Analytical Skills

• Excellent Analytical Skills

Interpersonal Skills

• Interpersonal Skills

Communications

• Communication

Personal Attributes

Organization

• Detail Orientation
• Planning and Organizing

General Finance and Accounting

• Microsoft Office applications

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.