Associate Director Architecture & Construction in MVW Headquarters at MVW call center

Job Description

The Associate Director, Development Management A&C is a full-time associate who:

• Leads, manages, and coordinates the delivery of:
  • project(s) from budget approval through final turnover to operations ensuring compliance with standards, procedures, and policies and has single point of authority and responsibility for on schedule, within budget, and brand standard compliant delivery of assigned projects.
  • large complex design and construction projects or multiple small to mid-sized projects (including Cycle 1-3 Room Refurbishment projects) from funding approval through final turnover to operations ensuring compliance with standards, procedures, and policies and has single point of authority and responsibility for on schedule, within budget, and brand standard compliant delivery.
• Project types include ancillary/resort capex, villa refurbishments (Cycles 1-3), reserve replacement and sales center delivery and renovations with experience and proven record of single project capital expenditure $5M-$30M.
• This position will lead, manage and coordinate delivery of projects in assigned region(s) as necessary to successfully meet assigned goals (with the position based on the project site or resort location).

Preconstruction and Project Delivery

• Leads and manages the processes required to ensure that the various elements of the project are properly coordinated.  Evaluates making tradeoffs among competing objectives and alternatives in order to meet or exceed stakeholder needs and expectations.
• Initiates, updates, and recommends the identification, quantification, analysis, and control documentation of project risk.  This includes maximizing the results of positive events and minimizing the consequences of adverse events.
• Analyzes and concurs with the approved Corporate Growth Committee presentation deliverables.
• Analyzes and concurs with project information. Recommends changes for project improvement consistent with approved Corporate Growth Committee or approved Reserve Plan scope, schedule, and budget.
• Single point of authority and responsibility for on-schedule, within budget, and brand standard compliant delivery of projects. Has single point of accountability and oversight of multiple resort projects at various stages of its life cycle simultaneously.
• Maintains comprehensive and updated project records and documentation.
• Prepares and maintains a project budget from initiation, monthly forecasting with change management administration to reflect the current an accurate "Estimate at Completion".
• Reviews and recommends payment on all pay applications from vendors, consultants, designers, and contractors.
• Strategically plans, leads, manages, coordinates, and executes the process necessary to acquire all design and construction services, goods, and products from the most qualified, responsive, competitive performing organization to deliver the project.
• Prepares Request for Proposals, transmits to short-listed design consultants, receives all submitted proposals, prepares synopsis of those proposals including personal evaluation/comments.
• Negotiates contracts with consultants, designers and contractors as requested to deliver projects within budget, schedule, and the expected quality.
• Responsible for overall project procurement management (internal and/or external parties or vendors) to ensure timely completion of assigned project(s).
• Monitors risk on assigned projects highlighting and tracking risks and issues within the agreed process and management tools.
• Analyzes and concurs with the Project Progress Schedule.
• Leads assigned projects and project phases from budget approval to turnover and occupancy.
• Manages and coordinates the processes required for timely start of on-site sales, substantial completion, and first occupancy through each successive phase of the project.
• Initiates, updates, and recommends the project current phase Project Schedule and resource-planning strategies.
• Leads, manages, and coordinates the processes required to make the most effective use of project human resources.  It includes all the project stakeholders.
• Leads, manages, and coordinates the delivery of the project with Owner interfacing personnel and/or external consultants and contractors.
• Visits the project sites (* Is assigned to a specific project location), to coordinate with design team to develop adequate design documents for construction requirements.

Quality Compliance and Assurance

• Develops knowledge and understanding of Corporate and MORI processes, policies, and procedures.
• Leads, manages, and coordinates the delivery of Design Guide compliant, permit ready, coordinated, and complete contract documents.
• Initiates, updates, and recommends all jurisdictional applications to secure approvals required for project permitting, inspections, and occupancy.
• Initiates, updates, and recommends the processes required to ensure that the project will satisfy the needs for which it was undertaken.  It includes all activities that determine the quality objective by means of quality planning, control, assurance, and improvement.

Business Relationships

• Analyzes and concurs with the approved project budget from approved Business Plan or approved Reserve Plan
• Initiates, updates, and recommends the processes and “Estimate to Complete” (Remaining Forecast) updates required ensuring the project is completed within the approved budget.
• Initiates, updates and recommends the "Estimate at Completion" (Total Forecast).
• Provides cost and schedule information for and participates in the preparation of the period Project Timeline Updates, Dashboard & Trends Reports, Development Status Reports, and summaries of Risks & Opportunities.
• Liaises with Operations and Feasibility to identify and define requirements, scope and objectives.
• Leads, manages, and coordinates as the liaison interfacing Owner, design professionals, consultants, and contractor teams.
• Coordinates and attends Project kick-off meetings.
• Chairs OAC meetings to assure all processes are going according to the best practices and the standard of care.
• Coordinates and participates in meetings with design consultants, general contractors and consultants to ensure consistency of message and maintain efficient, effective lines of communication documenting meeting action items.
• Leads, manages, and coordinates the on-site processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.
• Communicates project status to all participants and stakeholders.
• Acts as the point of contact and communicates project status to all participants.

Education & Experience

• Professional and/or Master’s degree in Architecture, Construction Management or a related field required, and professional registration as a licensed architect (RA, AIA), professional engineer (PE), or related discipline preferred, and
• Minimum of eight (8) years of work experience as an Owners’ Representative in Hospitality, Resort Design, Construction Management, or Project Management.

-- OR --

• Bachelor’s degree in a related technical field from an accredited university, and
• Minimum of eight (8) years of work experience as an Owners’ Representative in Hospitality, Resort Design, Construction Management, or Project Management.

-- OR --

• Minimum of twelve (12) years of equivalent work experience in design and construction industry as owner’s development/project manager with responsibility for design and delivery for multiple simultaneous projects with specific documented experience in Project Planning, Design and Construction Management.

Experience

• Demonstratable experience leading, managing, and coordinating multi-discipline technically professional consultants and support personnel.
• Demonstratable experience with qualifying, contract negotiation, recommendation, and administration of Professional and Contractor Agreements.
• Experience in legislative/ jurisdictional approval processes.
• Related and relevant experience in region, locale and/or country work experience legislative/ jurisdictional approval processes.

Skills & Attributes

• Ability to work within the Project team environment with peers and multiple upper-level management personnel.
• Ability to follow through on action lists and priorities with attention to deadlines and details.
• Strong leadership, financial management, and communication skills providing the ability to work in a dynamic, multi-functional matrix management environment, as a “Team Player".  Pro-active, assertive, motivated, and collaborative, with a high sense of responsibility and discipline.
• Strong communication skills and the ability to work effectively with Condominium Owners’ Associations (COA) and Boards of Directors (BOD).
• Strong communication skills with the ability to respond clearly, succinctly and promptly.
• Proven ability to understand the business goals of stakeholders and implement a partnering relationship that will enable mutual success and trust.
• Proven ability to comprehend, and critique design and contract documents.
• Lead and coordinate resources to achieve complete technically acceptable design and contract documents within Design Guides, Construction Operations Manual, project scope, schedule, and cost.
• Demonstrated ability to manage multiple projects, schedules and budgets concurrently.
• Ability to express development, design, and technical construction concepts clearly, orally, graphically and in writing
• Expert to proficient in Microsoft Project and/or other project scheduling software.

Computer Skills:

• Computer literacy to facilitate:
  • Maintenance of Development Status Reports (DSR), Project Status Reports (PSR), Scorecards, etc. for assigned regions and/or projects within the prescribed computerized management systems and platforms.
  • Advanced knowledge / usage of PMWeb or prescribed Project Management platform/systems.
  • Use of Microsoft 365, Power BI, Bluebeam Revu, Project Management software applications like Microsoft Project, Prolog, Procore, Primavera, etc. as required.

Travel Requirements:

• 40-50% travel expected.
• Available and willing to accept assignments on job sites that are remote from the company headquarters or regional offices and/or project assignments "in the field" as required and with extended stays at construction locations.*
  
  *Note: Assignments in the field may be US-domestic or international as required. Associate is expected to have a passport available for international travel.

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Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.