Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.
CANDIDATE PROFILE
Preferred Education and Experience
- High school diploma/G.E.D. equivalent
- One year of experience in Accountant
JOB SPECIFIC TASKS
Policies and Procedures
- Maintain confidentiality of proprietary materials and information.
- Protect the privacy and security of guests and coworkers.
- Follow company and department policies and procedures.
- Perform other reasonable job duties as requested by Supervisors
Guest Relations
- Address guests' service needs in a professional, positive, and timely manner.
Communication
- Speak to guests and co-workers using clear, appropriate and professional language.
Working with Others
- Support all co-workers and treat them with dignity and respect.
- Develop and maintain positive and productive working relationships with other employees and departments.
- Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
- Assist in creating a pleasant team work environment and maintain a productive and positive team spirit.
General Finance and Accounting
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Record, store, and/or analyze information using property software.
- Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
- Access computerized financial information to answer general questions as well as those related to specific accounts.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
- Accurate electronic spreadsheets for financial and accounting data
- Complete period-end closing procedures and reports as specified.
- Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
- Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
- Code documents according to company policies and procedures.
- Generate finance/accounting reports from computer system as needed.
SITE-SPECIFIC TASKS
Member of the Phuket onsite M&S Accounting Team, to work together with the team to ensure all accounting functions are completed in a timely manner to meet the period end deadlines for reporting. Performs data entry and document processing tasks as well as processing of basic journals.
Specific Responsibilities
- Check credit card settlement report (VISA, MASTER, JCB, AMEX, China UnionPay, and Alipay) with transaction sale slip from Preview packages & Member Referral (packages price, additional night, upgrade, surcharge and miscellaneous).
- Prepare daily VAT output report and reconcile with the bank Statement.
- Issue tax receipts for Preview Packages price and additional charge when revenue is received.
- Save Receipts (PDF) on shared drive.
- Prepare journals entry to record the advance deposit and/or revenues.
- Validate all invoices received from the hotel such as JW Marriott Phuket Resort & Spa, Marriott’s Mai Kao Beach, Marriott’s Phuket Beach Club, Renaissance Phuket Resort & Spa, Phuket Marriott Resort & Spa - Merlin Beach, and Marriott Executive Mayfair – Bangkok ensure guests are on preview package or member referral. Prepare payment for these invoices and journal entry.
- Confirm point of origin of each tour, using Cognos report / OTM system, confirm channel type of packages, to post revenues to appropriate department. Prepare journal entry to recognize package revenues.
- Ensure all preview costs are matched against revenues.
- Reconcile advance deposits accounts on Balance Sheet.
- Ensure accurate monitoring of advance deposits to ensure balance sheet remains clean.
- Notify preview department as expiration dates become due. Write Off expired packages and prepare journal entry.
- Process the preview packages cancellation and refund, reconcile with bank statement, issue credit notes and prepare journals entry.
- Check SCB daily bank statement and update on payment register.
- Petty Cash Custodian, validate the receipts, submit the petty cash reimbursement to AP, and prepare journal entry at month-end.
- Prepare journals and supporting documentation for month end accruals including broker tour fees, broker commissions, and Gen fee to other sites.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
