Position Summary
The Architecture & Construction (A&C) Contract Administration Coordinator will coordinate activities related to the contracting of goods and services associated with development and construction activity. This role will work closely with the Director of Contracting in the execution of contract functions, ensuring adherence to company policy and established SOPs. The Coordinator will also interface with Project Managers to clarify contract documentation, accounting associates to facilitate contract reviews and system setups, as well as contractors and vendors.
Expected Contributions
- Provide contract support-related functions as needed, ensuring smooth and efficient contract management processes.
- Coordinate and track all contract requests and associated documents in the contracting system, maintaining accurate records and ensuring timely processing.
- Consult with the Director of Contracting to clarify contract requirements.
- Coordinate system set up for new vendors, resolving issues as they arise to ensure seamless integration.
- Draft, edit, prepare, and circulate contract documents for execution, ensuring accuracy and completeness.
- Interact with PMs to clarify contract documentation as needed.
- Ensure contracts are prepared in accordance with established standards prior to issuance to vendors.
- Coordinate with Accounting to resolve contract invoicing issues, ensuring accurate and timely payments.
- Ensure support documentation is maintained and filed in accordance with established SOPs
- Track and obtain insurance certificates in accordance with established SOPs, ensuring compliance and risk management.
Candidate Profile
Education:
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Paralegal training or certification is a plus.
Experience
- Minimum of four (4) years of professional work experience required.
- At least two (2) years of contract administration experience preferred.
- Previous experience working effectively within a team and interacting with external customers.
- Demonstrated ability to resolve issues and prioritize competing requests for support.
Skills/Attributes
- Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.), with the ability to quickly learn other applications as needed.
- Strong collaborative skills and the ability to maintain a professional demeanor with all levels of management, both internally and externally.
- Excellent customer service skills to interact effectively with vendors, contractors, and internal stakeholders.
- High ethical standards and integrity in handling sensitive contract information.
- Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
- Strong problem-solving skills to address and resolve contract-related issues efficiently.
- Excellent time management and prioritization skills.
- Exceptional verbal and written communication skills.
- Proactive, detail-oriented, motivated, and disciplined.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
